Industry:
Finance/Accounting – Other Finance/Accounting
Job Salary: Market Related
Workplace: On-site
Core Roles & Responsibilities – Accounts Payable Administrator
• Processing supplier invoices
o Receive, check, and capture invoices accurately
o Match invoices to purchase orders and delivery notes (3-way matching)
o Ensure invoices are authorised according to company policy
• Supplier account management
o Reconcile supplier statements to the creditor’s ledger
o Investigate and resolve discrepancies or queries with suppliers
o Maintain accurate supplier records and banking details
• Payments
o Prepare payment runs (EFT, or electronic payments)
o Ensure payments are made within agreed credit terms
o Obtain payment approvals and process payments in the accounting system
• Creditor reconciliations
o Perform monthly supplier reconciliations
o Identify missing invoices, duplicate entries, or pricing errors
o Ensure balances are correct before month-end close
• Month-end & reporting support
o Assist with month-end closing procedures
o Provide creditors aging reports
o Accrue expenses where invoices are outstanding
• Compliance & controls
o Ensure VAT/GST is correctly applied and recorded
o Adhere to internal controls and audit requirements
o Maintain proper filing and document control (physical or digital)
• Communication & query handling
o Respond to supplier payment and statement queries
o Liaise with procurement, stores, and finance teams
o Escalate unresolved issues when necessary
• General administration
o Archive invoices and supporting documents
o Support audits by providing required documentation
o Assist with ad-hoc finance tasks as required
Typical Systems & Skills Involved
• Accounting software (e.g. Sage, Pastel, SAP, Oracle, QuickBooks)
• Strong attention to detail and accuracy
• Good time management and ability to meet deadlines
• Basic understanding of accounting principles and VAT
• Clear communication and problem-solving skills
Email address: [email protected]
To apply for this job email your details to [email protected]