Litigation Secretary, Pretoria

Junior Litigation Secretary

Job Summary

Employer Description

A well-established and esteemed law firm in South Africa, with a legacy spanning over 90 years, is hiring for a junior litigation secretary at its Pretoria branch. The firm’s reputation stems from its extensive legal expertise and a forward-thinking approach tailored to meet clients’ individual legal and operational requirements.

Job Description

Job Duties

• Provide secretarial and administrative support to Attorneys in the commercial/litigation department.
• Ensure accurate scanning, printing, sorting, and filing of correspondences and documents, bringing attention to relevant Attorneys.
• Maintain diaries, organize and manage files systematically.
• Manage visitor greetings, phone calls, and message conveyance.
• Schedule and arrange appointments, client meetings, virtual meetings, court hearings, or appearances.
• Coordinate the schedules of department attorneys.
• Transcribe and proofread legal documents and pleadings.
• Type various legal documents, including letters, affidavits, pleadings, bills of costs, and legal opinions.
• Handle diarizing files, indexing, and pagination of court papers.
• Proficiently and accurately perform Dictaphone typing tasks.
• Print, file documents, maintain file tracking, and organization.
• Invoice clients, manage fees, and generate invoices.
• Ensure smooth office operations.
• Compile and analyze documents and cases accurately (where applicable).
• Open files, adhere to FICA requirements and internal policies, and create organizational resources for departmental use.
• Coordinate with internal and external stakeholders to gather information for cases or clients.

Competencies

• Dedication and Reliability
• Ethical and Honest approach
• Good Health and Energy
• Focus and Organization
• Strong administrative, planning, and organizational skills
• Attention to detail
• Problem-solving ability
• Task-oriented mindset
• Teamwork spirit
• Initiative and Customer Focus

Qualifications

• Essential: Grade 12
• Advantageous: Legal Secretarial N4 – N6 Courses or a National Diploma
• Full proficiency in Microsoft Office suite

Skills

• Residency in Pretoria
• Proficiency in Microsoft Office
• Strong written and verbal communication
• Dictaphone typing at a speed of over 60 words per minute
• Preparation and compilation of legal documents
• File opening and fee debiting using the Lexpro System

Salary / Package

• R15000 to R25000 Per month (Negotiable)

Benefits

• Gross Salary commensurate with experience, value addition, and capability. Negotiable for the right candidate and expertise level. This is a CTC (Cost to Company) offering.