Industry:
Finance/Accounting – Other Finance/Accounting
Job Salary: Market Related
Workplace: On Site
Purpose of Role
To support the Procurement and Commercial teams with day-to-day purchasing administration, ensuring that purchase orders, supplier information, delivery updates, pricing records and related administration are accurate, well organised and completed within agreed timelines.
Main Duties and Responsibilities
- Collect, check and follow up on purchase order confirmations from suppliers, ensuring any discrepancies are queried and resolved timeously.
- Monitor and maintain open purchase orders, including expected delivery dates, supplier updates and on-time in-full (OTIF) delivery performance.
- Liaise with suppliers, internal departments and couriers to support timely deliveries, booking-in, processing and replenishment of products.
- Assist with resolving inbound delivery shortages or discrepancies, ensuring credit notes or corrective documentation are requested where required.
- Keep the ERP system updated with accurate purchase order information, product lead times, supplier updates and reorder data.
- Support the Commercial team by ensuring supplier price files are received, checked, authorised and uploaded into the system ahead of effective dates.
- Collate and action supplier claims and ensure invoices or supporting documentation are generated in line with contractual arrangements.
- Assist with allocated invoice queries by investigating the cause, correcting information where appropriate and escalating unresolved matters.
- Provide administrative support to the Product Maintenance team to assist with product data collection, accuracy and validity.
- Build and maintain effective working relationships with Procurement, Commercial, Finance, Operations, Regulatory, Sales and Marketing teams.
- Provide general administration support to the Procurement and Commercial teams as reasonably required.
Standard Company Requirements
- Comply with all applicable Health and Safety requirements, workplace rules and company policies.
- Where PPE is required or issued, ensure it is worn and used in accordance with workplace Health and Safety requirements.
- Participate in relevant training, quality initiatives and process improvement activities as required by the manager or business.
- Maintain awareness of any basic regulatory, product handling or compliance requirements relevant to the role, including MHRA/GDP awareness where training is provided and applicable.
- Act in a way that supports the Company in maintaining its licences, certifications, compliance standards and client service expectations.
- Maintain confidentiality and handle company, supplier and product information responsibly.
- Carry out any other reasonable duties or requests as required by the manager.
Skills Required
- Strong verbal and written communication skills.
- Confident working with numerical, pricing and financial information.
- Excellent organisation, attention to detail and follow-through.
- Good relationship-building skills with suppliers and internal departments.
- Ability to prioritise workload and work to deadlines.
- Intermediate Microsoft Office skills, particularly Excel and Outlook.
Experience Required
- Experience in a purchasing, procurement, supply chain, commercial administration or finance administration environment would be advantageous.
- Knowledge of supply chain or procurement processes would be beneficial, but sound experience is not essential where the candidate has strong administration, communication and learning ability.
- Experience working with suppliers, internal departments and system-based administration would be an advantage.
Qualifications Required
- Qualified by experience.
- A relevant administration, procurement, supply chain or business qualification would be advantageous but is not essential.
To apply for this job email your details to [email protected]