Executive Assistant and Facilities Co-ordinator

• Oversee daily operations of office facilities to ensure a safe, efficient, and well-maintained work environment.
• Manage relationships with service providers, vendors, landlords, and contractors for building maintenance, repairs, security, and janitorial services.
• Develop and implement facility management policies, procedures, and best practices to optimize office space utilization and cost efficiency.
• Monitor and maintain office equipment, ensuring timely servicing, repairs, and replacements as necessary.
• Ensure compliance with health, safety, and environmental regulations, conducting regular inspections and audits.
• Manage office moves, renovations, and workspace reconfigurations as needed, beginning to end.
• Maintain inventory and procurement of office supplies, furniture, and equipment.
• Develop and manage facility budgets, tracking expenses and negotiating cost-effective contracts.
• Implement and oversee emergency preparedness and business continuity plans.
• Act as the primary point of contact for building management issues and resolutions.

• Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other executive materials.
• Serve as the liaison between executives and internal/external stakeholders, ensuring smooth communication and follow-ups.
• Handle confidential information with discretion, professionalism, and integrity.
• Organize and prioritize executive tasks, ensuring timely completion of critical projects and commitments.
• Schedule and coordinate executive meetings, including preparing agendas, taking minutes, and tracking action items.
• Assist in organizing company events, board meetings, and investor presentations.
• Manage expense reports, reimbursements, and other financial documentation for senior executives.
• Conduct research and provide support for strategic initiatives as required by the executives.
• Ensure a seamless and efficient work environment for executives by anticipating their needs and providing proactive support.
• The duties outlined serve as a guideline and may include additional responsibilities as required.

 Recommended Qualifications & Skills: