OFFICE ADMINISTRATION MANAGER

The City of Cape Town promotes and applies the principles of employment equity. In line with the City’s corporate employment equity and diversity strategy, equity policy, plan and targets, preference will be given to suitably qualified candidates from the designated groups.

URBAN MANAGEMENT

• OFFICE OF THE EXECUTIVE DIRECTOR
OFFICE ADMINISTRATION MANAGER TCOE SALARY COMMENCING FROM R791 159 PER ANNUM
• REF.: UM 20/19

Requirements:
• A National diploma or equivalent
• Up to 8 years relevant experience in a support environment, preferably on strategic or executive level
• Knowledge of applicable legislation and policies
• Ability to perform multiple tasks with good planning and organising skills
• Articulate with a flair for report writing and interpreting complex information
• Driven with good interpersonal skills, resilience and innovation
• Willingness to work extended hours when required and meet stringent deadlines
• Computer literacy, Microsoft Office Applications.

Key Performance Areas:
• Manage administrative processes, services and systems within the office of the Executive Director, which enables optimal administrative functioning • Conduct high level research pertaining to matters identified by the Executive Director • Direct and coordinate a single point of entry system for all documentation relevant to the Executive Director’s Office • Manage all resources that include office assets and ensure that inventories are timeously replenished via appropriate procurement processes and procedures • Attend to processes and procedures associated with the allocation of budgets (votes/petty cash) and expenditure incurred as well as provide inputs into the Office’s budget for the Office of the Executive Director • Design and implement a high level repository for data and information storage and easy retrieval of critical information • Manage the Executive Director’s high level confidential and politically sensitive reports, documents and work related information, including monitoring relevant media platforms and alerts • Provide management information to the Executive Director which enables sound decision making • Ensure that all applicable Human Resource Policies are adhered to as well as guide and mentor subordinate staff with regards to functional outputs • Write reports of various complexities on behalf of the Executive Director as well as attend to general internal and external communication • Manage staff within the Office of the Executive Director.

CLOSING DATE: 16 AUGUST 2019

Please apply online at www.capetown.gov.za/careers (external applicants) or via the SAP Portal (internal applicants), unless otherwise stated.

•Please quote the reference number of the vacancy in all communications.
•Certified copies of qualifications must be available on request.
•Kindly note that applications will not be acknowledged in writing.
•Copies of supporting documents will not be returned.
•No late applications will be considered.